Notice at Collection for Employees and Applicants

Effective date: February 10, 2025
Last revised/reviewed on: February 10, 2025

Fetch Rewards, LLC collects and uses your personal information, including sensitive personal information, for human resources, employment, benefits administration, health and safety, and business-related purposes and to otherwise comply with applicable federal, state and municipal employment laws and regulations. We are committed to properly handling the personal information collected or processed in connection with your employment relationship with us.

We will not sell any information we collect about our employees or applicants for employment or share it with third parties for cross-context behavioral advertising.

The following tables detail the categories of information we collect. The tables also list, for each category, our intended use purposes.

While this Notice is designed to fulfill requirements imposed by the California Consumer Privacy Act (CCPA), California Privacy Rights Act (CPRA), and implementing regulations, the description of personal information processed by Fetch (and the purposes for which these are processed) are generally applicable throughout all Fetch hiring locations.

For information on Fetch’s generally applicable privacy policy, see: https://fetch.com/privacy-policy.

Personal Information Category	Purpose
Identifiers, such as your full name, contact information, gender, date of birth, signature, Social Security number, driver's license or state identification numbers, and similar information for your dependents and beneficiaries.	Recruit and process employment applications, including verifying eligibility for employment and conducting background and related checks Conduct employee onboarding Maintain and administer payroll and employee benefit plans, including enrollment and claims handling Maintain personnel records and complying with record retention requirements Provide employees with human resources management services and employee data maintenance and support services Communicate with employees and their emergency contacts and plan beneficiaries Comply with applicable state and federal labor, employment, tax benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws Prevent unauthorized access to or use of the Company property, including information systems, electronic devices, network, and data Ensure employee productivity and adherence to Company policies Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy Respond to law enforcement requests and as required by applicable law or court order Exercise or defend the legal rights of the Company and its employees, customers, contractors, and agents.
Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)), such as your name, signature, Social Security number, physical characteristics or description, photograph, address, telephone number, driver’s license or state identification card number, insurance policy number, education, current employment, employment history, membership in professional organizations, licenses and certifications, bank account number, or any other financial, medical or health insurance information relevant to the employment relationship.	Recruit and process employment applications, including verifying eligibility for employment and conducting background and related checks Conduct employee onboarding Maintain and administer payroll and employee benefit plans, including enrollment and claims handling Maintain personnel records and complying with record retention requirements Provide employees with human resources management services and employee data maintenance and support services Communicate with employees and their emergency contacts and plan beneficiaries Comply with applicable state and federal labor, employment, tax benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws Prevent unauthorized access to or use of the Company property, including information systems, electronic devices, network, and data Ensure employee productivity and adherence to Company policies Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy Respond to law enforcement requests and as required by applicable law or court order Exercise or defend the legal rights of the Company and its employees, customers, contractors, and agents.
Protected classification characteristics under California or federal law, such as age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, military and veteran status, or genetic information (including familial genetic information).	Comply with federal and state equal employment opportunity laws Perform workforce analytics and data analytics. Conduct internal audits, grievances, and suspected violations of Company policy Exercise or defend the legal rights of the Company and its employees, customers, contractors, and agents.
Internet or other similar network activity information, including all activity on the Company's information systems (such as internet browsing history, search history, intranet activity, email communications, social media postings, stored documents and emails, usernames, and passwords) and all activity on communications systems (such as phone calls, call logs, voicemails, text messages, chat logs, app use, mobile browsing and search history, mobile email communications, and other information regarding an employee's use of company-issued devices).	Facilitate the efficient and secure use of Company information systems Ensure compliance with Company information systems policies and procedures. Comply with applicable state and federal laws Prevent unauthorized access to, use, or disclosure or removal of the Company's property, records, data, and information Enhance employee productivity Conduct internal audits and investigate complaints, grievances, and suspected violations of Firm policy Exercise or defend the legal rights of the Company and its employees, customers, contractors, and agents
Geolocation data, such as the time and physical location related to use of an internet website, application, or device	Improve safety of employees, customers, and the public regarding use of the Company property and equipment Prevent unauthorized access, use, or loss of the Company property Improve efficiency, logistics, and supply chain management Ensure employee productivity and adherence to the Company's policies Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company's policy
Sensory data, such as video and audio recording	Comply with applicable state and federal laws, including on workplace health and safety Improve customer service Retain records of Company meetings and decisions Exercise or defend the legal rights of the Company and its employees, customers, contractors, and agents
Professional or employment-related information, such as employment application information (work history, academic and professional qualifications, educational records, references, and interview notes, background check, drug testing results, work authorization, performance and disciplinary records, salary, bonus, commission, and other similar compensation data, benefit plan enrollment, participation, and claims information, leave of absence information including religious, military and family obligations, health data concerning employee and their family members.	Recruit and process employment applications, including verifying eligibility for employment, background checks, and onboarding Design and administer employee benefit plans and programs, including for leaves of absence. Maintain personnel records and comply with record retention requirements. Communicate with employees and their emergency contacts and plan beneficiaries. Comply with applicable state and federal labor, employment, tax, benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws. Prevent unauthorized access to or use of the Company's property, including its information systems, electronic devices, network, and data. Ensure employee productivity and adherence to the Company policies. Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company policy. Evaluate and provide useful feedback about job performance, facilitate better working relationships, and for employee professional development Exercise or defend the legal rights of the Company and its employees. For Applicants: Please be aware that Fetch may use technologies that automate review of application materials, including resumes.
Non-public education information, such as education records, degrees and vocational certifications obtained, report cards, and transcripts.	Evaluate an individual's appropriateness for hire, or promotion or transfer to a new position at the Company. Verify information presented to Company via an employment application.
Inferences drawn from other personal information to create a profile or summary, for example, an individual's preferences, abilities, aptitudes, and characteristics.	Engage in human capital analytics, including to identify correlations about individuals and job success, analyze data to improve retention and productivity, and analyze employee preferences to inform human resources policies and procedures Conduct applicant reference checks to assist in hiring decisions

Sensitive personal information is a subtype of personal information consisting of specific information categories. We may collect or use information that falls within the sensitive personal information categories listed in the table below.

Sensitive Personal Information Category	Purpose
Government identifiers, such as your Social Security number, driver's license, state identification card, and passport and visa information, and immigration status and documentation.	Recruit and process employment applications, including verify eligibility for employment and conducting background and related checks Process and administer payroll and employee benefit plans, including enrollment and claims handling Maintain personnel records and comply with record retention requirements Provide employees with human resources management services and employee data maintenance and support services Communicate with employees and their emergency contacts and plan beneficiaries Comply with applicable state and federal labor, employment, tax benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws Prevent unauthorized access to or use of the Company property, including information systems, electronic devices, network, and data Respond to law enforcement requests and as required by applicable law or court order
Precise geolocation, such as physical access to a Company office location, or the location of a delivery, sales, or other employee in the field.	Improve safety of employees, customers, and the public regarding use of the Company property and equipment Prevent unauthorized access, use, or loss of the Company property Improve efficiency, logistics, and supply chain management Ensure employee productivity and adherence to the Company's policies Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company's policy Exercise or defend the legal rights of the Company and its employees.
Racial or ethnic origin.	Comply with federal and state equal employment opportunity laws Perform workforce analytics and data analytics. Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy
Citizenship or immigration information.	Comply with federal and state equal employment opportunity laws Verify employment eligibility (Form I-9)
Religious or philosophical beliefs.	Review and process religious reasonable accommodation requests Exercise or defend the legal rights of the Company and its employees.
Mail, email, or text messages contents not directed to the Company.	Conduct internal audits and investigate complaints, grievances, and suspected violations of the Company policy Exercise or defend the legal rights of the Company and its employees.
Health information, including job restrictions and workplace illness and injury information, and sexual orientation information.	Investigate and process workers' compensation claims Process health insurance claims Ensure equal access to retirement programs and fertility planning Ensure equal family leave policies

Retention: Fetch will retain your personal information for as long as necessary to fulfill the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements. To determine the appropriate retention period for your personal information, we will consider the amount, nature and sensitivity of the personal information, the potential risk from unauthorized use or disclosure, the purposes for which we process personal information and whether we can achieve those purposes through other means, and applicable legal requirements.

Use of Artificial Intelligence in the Recruiting Process

Fetch may use technology tools that incorporate artificial intelligence ("AI") capabilities to support certain activities within our recruiting and hiring process. This section describes how we use those tools and the protections we have put in place.

How We Use AI in Recruiting

AI-assisted tools may be used to support one or more of the following recruiting activities:

Reviewing and organizing applications and resumes to help our recruiting team manage high volumes of submissions, including automated review of fraud signals to identify bad actors;
Identifying candidates whose stated qualifications and experience appear relevant to an open position;
Scheduling and coordinating interviews with candidates;
Generating interview summaries or notes to assist recruiters and hiring managers in their review; and
Conducting research on open roles and candidate pools to improve the effectiveness of our recruiting practices.

Human Decision-Making

Fetch does not use AI tools to make hiring decisions. All decisions regarding whether to advance a candidate, extend an offer, or decline an application are made by Fetch employees, which are predominantly members of our Talent Acquisition team and relevant hiring managers. AI tools serve only to assist the process of recruiting talent and to inform the human review of candidate information. In no way does Fetch allow AI systems to make, finalize, or override any employment decision.

Third-Party AI Tools

Where AI capabilities are provided through third-party vendors or platforms, Fetch requires those vendors to process applicant data only for the purposes described in this section and in accordance with applicable law and our vendor data processing agreements.

Opting Out

If you prefer that AI-assisted tools not be used in connection with your application, please notify us at talent@fetchrewards.com. Exercising this preference will not disadvantage your application or affect your candidacy in any way. We will take reasonable steps to accommodate your request consistent with our operational requirements.

Updates to This Section

We may update this section from time to time as our recruiting practices and the tools we use evolve. Material updates will be reflected in a revised version date at the top of this policy.

If you have any questions about this Notice or need to access this Notice in an alternative format due to having a disability, please contact PX@fetch.com.